Spectos Logo

Data Protection Declaration
https://www.spectos.com/en/

I. Name and address of the person responsible

The person responsible within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

Spectos GmbH
Käthe-Kollwitz-Ufer 91
01309 Dresden
Germany
Tel.: 0351 320 25 0
Email: info@spectos.com
Website: https://www.spectos.com/en/

II. Name and address of the Data Protection Officer

The Data Protection Officer of the person responsible is:

datarea GmbH
Meißner Strasse 103
01445 Radebeul
Germany
Tel.: 0351 2722 0880
Email address: info@datarea.de
Website: www.datarea.de

III. General information on data processing

1. Scope of the processing of personal data

In principle, we only process personal data of our users insofar as this is necessary to provide a functional website and our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies in those cases in which prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 Para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is required to fulfill a contract to which the data subject is a party, Art. 6 para. 1 lit.b GDPR serves as the legal basis. This also applies to processing operations that are required to carry out pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit.d GDPR serves as the legal basis.
If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the person concerned do not outweigh the first-mentioned interest, Art. 6 para. 1 lit.f GDPR serves as the legal basis for processing.

3. Data deletion and storage duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage can also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing

Every time our website is called up, our system automatically collects data and information from the computer system of the calling computer.
The following data is collected:

  1. Information about the browser type and the version used
  2. The user’s operating system
  3. The user’s internet service provider
  4. The user’s IP address
  5. Date and time of access
  6. Websites from which the user’s system accessed our website
  7. Websites that are accessed by the user’s system via our website
  8. Name and URL of the file called up
  9. Message as to whether the retrieval was successful

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit.f GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. To do this, the user’s IP address must be saved for the duration of the session.

The storage in log files takes place in order to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Our legitimate interest in data processing according to Art. 6 para. 1 lit.f GDPR.

4. Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated so that they can no longer be assigned to the accessing client.

5. Opposition and removal option

The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection on the part of the user.

V. Use of cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user calls up a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be clearly identified when the website is called up again.

Cookies are used for ads personalization. We also use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can also be identified after changing pages.
The following data is stored and transmitted in the cookies:

  1. Language settings
  2. Log-in information

We also use cookies on our website that enable an analysis of the surfing behavior of the users.
In this way, the following data can be transmitted:

  1. Entered search terms
  2. Frequency of page views
  3. Use of website functions
  4. Tracking-ID

When visiting our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. In this context, there is also a reference to this data protection declaration.

The legal basis for the processing of personal data using technically necessary cookies is Art. 6 para. 1 lit.f GDPR.

The legal basis for the processing of personal data using cookies for analysis purposes, provided that the user has given his / her consent, is Art. 6 para. 1 lit. a GDPR.

3. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after changing pages.
We need cookies for the following applications:

  1. Acceptance of language settings
  2. Remembering search terms
  3. Provision of the session

The user data collected by technically necessary cookies are not used to create user profiles.
The analysis cookies are used for the purpose of improving the quality of our website and its content. The analysis cookies tell us how the website is used and so we can continuously optimize our offer.

The optimization potential of the site for its content and infrastructure should be determined by the analysis.

Our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit.f GDPR.

4. Duration of storage, possibility of objection and removal

Cookies are stored on the user’s computer and transmitted from there to our site. As a user, you therefore have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent.

VI. Contact form and email contact

1. Description and scope of data processing

A contact form is available on our website that can be used to contact us electronically. If a user makes use of this option, the data entered in the input mask will be transmitted to us and saved. These data are:

Name, company, e-mail, telephone, time to call back

At the time the message is sent, the following data is also stored:

  1. The user’s IP address
  2. (Timestamp) Date and time of registration

For the processing of the data, your consent is obtained as part of the sending process and reference is made to this data protection declaration.

Alternatively, you can contact us using the email address provided. In this case, the user’s personal data transmitted with the email will be saved.

In this context, the data will not be passed on to third parties. The data will only be used to process the conversation.

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR.

The legal basis for processing the data that is transmitted in the course of sending an email is Art. 6 para. 1 lit.f GDPR. If the aim of the email contact is to conclude a contract, the additional legal basis for processing is Art. 6 para. 1 lit.b GDPR.

3. Purpose of data processing

The processing of the personal data from the input mask serves us only to process the contact. If you contact us by e-mail, there is also the necessary legitimate interest in processing the data.
The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those that were sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been finally clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Opposition and removal option

The user has the option of revoking his consent to the processing of personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

A revocation can be made by sending a message to info@spectos.com.

In this case, all personal data that was stored in the course of contacting us will be deleted.

VII. Application

a) Data collection

In the course of your online application, we will collect and process the personal application data listed below from you:
Name first Name
Address
Phone number
Email
Application documents (cover letter, curriculum vitae, references, certificates, etc.)

b) Purpose of data collection / disclosure

Your personal application data is collected and processed exclusively for the purpose of filling positions within our company. In principle, your data will only be forwarded to the internal departments and departments of our company responsible for the specific application process.
Your application data will not be used or passed on to third parties beyond this.

c) Retention period of the application data

Your personal application data will generally be deleted 6 months after the application process has been completed. This does not apply if statutory provisions prevent deletion, if further storage is necessary for the purpose of providing evidence or if you have expressly consented to longer storage. If we want to save your data for longer than 6 months in order to be able to come back to you at a later point in time, we will obtain your consent for this.

VIII. Passing on personal data to third parties

1. Google Analytics

a) Scope of the processing of personal data

This website uses functions of the web analysis service Google Analytics. The provider is Google LLC, 1600 Amphitheater Parkway Mountain View, CA 94043, USA.
Google Analytics uses so-called “cookies”. These are text files that are saved on your computer and that enable your use of the website to be analyzed. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there.

b) IP anonymization

We have activated the IP anonymization function on this website. As a result, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before it is transmitted to the USA. The full IP address will only be sent to a Google server in the USA and shortened there in exceptional cases. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

c) Browser plugin

You can prevent the storage of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by downloading the browser plug-in available under the following link and install: https://tools.google.com/dlpage/gaoptout?hl=de.

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR.

e) Purpose of data processing

This website uses Google Analytics to enable usage analysis. The processing of the users’ personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness.

f) Duration of storage

As a rule, the data collected is deleted as soon as it is no longer needed. Deletion takes place after 26 months at the latest.

g) Opposition and removal option

You can object to the collection of data at any time with future effect by downloading and installing the browser add-on to deactivate Google Analytics under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

2. Google Ads Conversion-Tracking

a) Scope of the processing of personal data

Furthermore, we use the online advertising program Google Ads Conversion Tracking. Google Conversion Tracking is an analysis service provided by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA). When you click on an ad placed by Google, a cookie for conversion tracking is stored on your computer.

These cookies do not contain any personal data.

b) Legal basis for the processing of personal data

The legal basis for the processing of data is Art. 6 (1) lit. a GDPR if the user has given his consent.

c) Purpose of the processing

The information obtained by the conversion cookie is used to create conversion statistics (e.g. total number of users who clicked on an ad, forwarded conversion tracking tag page). However, no personal user profiles can be created.

d) Duration of storage

The cookies used by Google Ads lose their validity after a maximum of 60 days.

e) Possibility of objection and elimination

If you do not wish to participate in the tracking, you can refuse the setting of a cookie required for this – for example, by means of a browser setting that generally deactivates the automatic setting of cookies or by setting your browser in such a way that cookies from the domain “googleleadservices.com” are blocked.

3. Google Analytics Remarketing

Our website uses the functions of Google Analytics Remarketing in conjunction with the cross-device functions of Google Ads and Google DoubleClick. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

This function makes it possible to link the advertising target groups created with Google Analytics Remarketing with the cross-device functions of Google Ads and Google DoubleClick. In this way, interest-based, personalized advertising messages that have been adapted to you depending on your previous usage and surfing behavior on one end device (e.g. cell phone) can also be displayed on another of your end devices (e.g. tablet or PC).

If you have given your consent, Google will link your web and app browsing history with your Google account for this purpose. In this way, the same personalized advertising messages can be displayed on every device on which you log in with your Google account.

To support this feature, Google Analytics collects Google-authenticated IDs of users that are temporarily linked to our Google Analytics data to define and create audiences for cross-device ad targeting.

You can permanently opt out of cross-device remarketing/targeting by disabling personalized advertising in your Google account; follow this link: https://www.google.com/settings/ads/onweb/. The aggregation of the collected data in your Google account is based solely on your consent, which you can give or revoke at Google (Art. 6 para. 1 lit. a DSGVO). In the case of data collection processes that are not merged in your Google Account (e.g. because you do not have a Google Account or have objected to the merging), the collection of the data is based on Art. 6 (1) lit. f DSGVO. The legitimate interest results from the fact that the website operator has an interest in the anonymized analysis of website visitors for advertising purposes.

Further information and the privacy policy can be found in Google’s privacy policy at: https://www.google.com/policies/technologies/ads/.

4. Google Maps

This site uses the Google Maps map service via an API. The provider is Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA.

To use the functions of Google Maps, it is necessary to save your IP address. This information is usually transmitted to and stored by Google on servers in the United States. The provider of this site has no influence on this data transfer.

The use of Google Maps is in the interest of an appealing presentation of our online offers and an easy findability of the places we have indicated on the website. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit.f GDPR.

5. YouTube

Our website uses plugins from YouTube, operated by Google. The operator of the website is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit one of our pages with a YouTube plug-in, a connection to the YouTube servers will be established. The YouTube server is informed which of our pages you have visited.
If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.
Further information on the handling of user data can be found in YouTube’s data protection declaration at: https://www.google.de/intl/de/policies/privacy

IX. Rights of the data subject

If your personal data is processed, you are the data subject within the meaning of GDPR and you have the following rights vis-à-vis the person responsible:

1. Right of providing information

You can request confirmation from the person responsible as to whether personal data relating to you will be processed by them.
If this is the case, you can request the following information from the person responsible:

  1. the purposes for which the personal data are processed;
  2. the categories of personal data that are processed;
  3. the recipients or the categories of recipients to whom the personal data relating to you have been disclosed or are still being disclosed;
  4. the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;
  5. the existence of a right to correction or deletion of your personal data, a right to restrict processing by the person responsible or a right to object to this processing;
  6. the right to lodge a complaint with a supervisory authority;
  7. all available information about the origin of the data if the personal data are not collected from the data subject;
  8. the existence of automated decision-making including profiling in accordance with Art. 22 Para. 1 and 4 GDPR and – at least in these cases – meaningful information about the logic involved as well as the scope and intended effects of such processing for the data subject.

You have the right to request information about whether your personal data is being transmitted to a third country or to an international organization. In this context, you can request to be informed about the appropriate guarantees in accordance with. Art. 46 GDPR to be informed in connection with the transfer.

2. Right to rectification

You have a right to correction and / or completion vis-à-vis the person responsible if the processed personal data concerning you is incorrect or incomplete. The person responsible must make the correction immediately.

3. Right to restriction of processing

Under the following conditions, you can request that the processing of your personal data be restricted:

  1. if you dispute the accuracy of the personal data concerning you for a period of time that enables the person responsible to check the accuracy of the personal data;
  2. the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
  3. the person responsible no longer needs the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or
  4. if you have objected to the processing in accordance with Art. 21 para. 1 GDPR and it has not yet been determined whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of your personal data has been restricted, this data – apart from its storage – may only be used with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest processed by the Union or a Member State.

If the processing restriction has been restricted according to the above conditions, you will be informed by the person responsible before the restriction is lifted.

4. Right to cancellation

a) Deletion obligation

You can request the person responsible to delete the personal data relating to you immediately, and the person responsible is obliged to delete this data immediately if one of the following reasons applies:

  1. The personal data relating to you are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. You revoke your consent on which the processing was based according to. Art. 6 para. 1 lit. a or Art. 9 Para. 2 lit. a GDPR and there is no other legal basis for the processing.
  3. According to Art. 21 Para. 1 GDPR you object to the processing and there are no overriding legitimate reasons for the processing, or you object in accordance with. Art. 21 para. 2 GDPR objection to the processing.
  4. The personal data concerning you have been processed unlawfully.
  5. The deletion of your personal data is necessary to fulfill a legal obligation under Union law or the law of the member states to which the person responsible is subject.
  6. The personal data relating to you was collected in relation to information society services offered in accordance with Art. 8 Para. 1 GDPR.

b) Information to third parties

If the person responsible has made the personal data concerning you public and is acc. Art. 17 para. 1 GDPR to delete them, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, in order to inform those responsible for data processing who process the personal data that you as the data subject of You have requested the deletion of all links to this personal data or of copies or replications of this personal data.

c) Exceptions

The right to erasure does not exist if processing is necessary

  1. to exercise the right to freedom of expression and information;
  2. to fulfill a legal obligation that requires processing under the law of the Union or of the member states to which the person responsible is subject, or to carry out a task that is in the public interest or in the exercise of official authority vested in the person responsible;
  3. for reasons of public interest in the area of public health in accordance with Art. 9 para. 2 lit.h and i as well as Art. 9 Para. 3 GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes acc. Art. 89 Para. 1 GDPR, insofar as the right mentioned under section a) is likely to make the achievement of the objectives of this processing impossible or seriously impair it, or
  5. to assert, exercise or defend legal claims.

5. Right to be informed

If you have asserted the right to correction, deletion or restriction of processing against the person responsible, the person responsible is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless this turns out to be impossible or involves a disproportionate effort.

You have the right vis-à-vis the person responsible to be informed about these recipients.

6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the person responsible, in a structured, common and machine-readable format. You also have the right to transfer this data to another person responsible without hindrance from the person responsible to whom the personal data was provided, provided that

  1. the processing is based on consent in accordance with. Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract in accordance with. Art. 6 para. 1 lit.b GDPR is based and
  2. the processing is carried out using automated procedures.

In exercising this right, you also have the right to have the personal data relating to you transmitted directly from one person in charge to another person in charge, insofar as this is technically feasible. This must not impair the freedoms and rights of other people.

The right to data portability does not apply to the processing of personal data that is necessary for the performance of a task that is in the public interest or takes place in the exercise of official authority that has been transferred to the person responsible.

7. Right to object

You have the right, for reasons that arise from your particular situation, to object at any time to the processing of your personal data, which is based on Art. 6 para. 1 lit. e or f GDPR takes place, to file an objection; this also applies to profiling based on these provisions.

The person responsible will no longer process the personal data relating to you unless he can prove compelling legitimate reasons for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data relating to you are processed in order to operate direct mail, you have the right to object at any time to the processing of the personal data relating to you for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail.

If you object to processing for direct marketing purposes, the personal data relating to you will no longer be processed for these purposes.

In connection with the use of information society services – regardless of Directive 2002/58 / EC – you have the option of exercising your right of objection by means of automated procedures in which technical specifications are used.

You have the right to revoke your declaration of consent under data protection law at any time. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent up to the point of revocation.

9. Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which has legal effects on you or which significantly affects you in a similar manner. This does not apply if the decision is made

  1. is necessary for the conclusion or performance of a contract between you and the person responsible,
  2. is permissible on the basis of legal provisions of the Union or of the member states to which the person responsible is subject and these legal provisions contain appropriate measures to safeguard your rights and freedoms as well as your legitimate interests or
  3. takes place with your express consent.

However, these decisions may not be based on special categories of personal data according to Art. 9 Para. 1 GDPR, unless Art. 9 Para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.

With regard to the cases mentioned in (1) and (3), the person responsible shall take appropriate measures to safeguard the rights and freedoms and your legitimate interests, including at least the right to obtain intervention by a person on the part of the person responsible, to express their own point of view and heard on contesting the decision.

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged infringement, if you are of the opinion that the processing of your personal data is against violates the GDPR.

The supervisory authority to which the complaint was submitted informs the complainant of the status and the results of the complaint, including the possibility of a judicial remedy according to Art. 78 GDPR.

Supervisory authority:

Saxon data protection officer
Devrientstraße 5
01067 Dresden
Phone: 0351/85471 101
Fax: 0351/85471 109
Internet: www.datenschutz.sachsen.de
Email: saechsdsb@slt.sachsen.de